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  • Privacy disclosure pursuant to Article 13 of EU Regulation no. 679/2016

Protecting your privacy is one of our main goals.
Medicus Mundi Italy Onlus NGO registered in Via Collebeato 26, 25127 Brescia Italy, is constantly committed to protecting the online privacy of its visitors. In this document, you will find our privacy policy, to understand how we manage your personal information, and, in case, to allow you to give your expressed and aware consent to process your personal data in the different sections of the website where we ask you to provide your personal data. We remind you that we publish specific information complying with art.13 of the EU 679/2016 Regulation (hereinafter “Regulation”) in the different sections of the website where we collect your personal data, for your necessary acknowledgement before providing the requested data. The information and data provided by you or otherwise acquired in the registration of various services will be processed in accordance with the provisions of the Regulation and the obligations of confidentiality that inspire our activities. According to the rules of the Regulation, the data processing carried out by Medicus Mundi Italy Onlus NGO will be based on the principles of lawfulness, correctness, transparency, limitation of purposes and storage, minimization of data, accuracy, integrity and confidentiality.

CONTENT
1. Data Controller and Data Protection Officer
2. The personal data we process
a. Navigation data
b. Cookie
3. Purpose of processing
4. Legal base and mandatory or optional nature of the processing
5. Personal Data recipients
6. Personal Data transfer
7. Data storage
8. Stakeholder rights
9. Amendments


1. Data Controller and Data Protection Officer
The Controller of the data processed from the website www.medicusmundi.it is Medicus Mundi Italy Onlus NGO. The Controller structure does not have a responsible individual for data protection (Data Protection Officer or “DPO”). You can contact the Controller via email: info@medicusmundi.it.

2. The personal data we process
By personal data treatment we mean any operation or sets of operations carried out with or without the use of automated processes and applied to personal data or sets of personal data, like collection, recording, organization, structuring, storage, adaptation or modification, extraction, consultation, use, communication by transmission, dissemination or any other form of provision, comparison or interconnection, limitation, cancellation or destruction of said data. We inform you that - depending on your choice on how to use the Services - the personal data we process will consist of an identifier such as name, email address, and other data likely to identify you or make you identifiable. In particular, the Personal Data processed through the Site are the following:

a. Navigation data
During their normal operation, IT systems and software used to operate the website acquire some Personal Data whose transmission is implicit in the use of Internet communication protocols. This information is not collected in order to be associated with identified interested parties; however, by its very nature, it could allow to identify users through elaboration and association of data held by third parties. This category of data includes IP addresses or domain names of computers used by users connecting to the Site, URI (Uniform Resource Identifier) of requested resources, the time of the request, the method used to submit the request to the server, the size of the file obtained in response, the numerical code indicating the status of the response from the server (successful, error, etc..) and other parameters relating to the operating system and the computer environment of the user. These data are used only to obtain anonymous statistical information on the use of the Site and our customers’ sites and to check its proper functioning, to identify anomalies and / or abuse, and are deleted immediately after processing. The data could be used to ascertain responsibility in the event of hypothetical computer crimes against the site or third parties: except in this instance, at present the data on web contacts do not linger for more than fourteen days, unless the user requests it.

b. COOKIES
Definitions, features and application of the legislation.
Cookies are small text files the websites visited by a user send and record on their computer or mobile device to re-send them to the same websites on their next visit. Thanks to cookies, a website remembers user’s actions and preferences (such as login data, the chosen language, the font size, other visualization settings, etc.) to avoid users having to select them again on their following visit of that website or when navigation through other pages of the same website. Cookies, therefore, are used to perform computer authentication, session monitoring and storage of information regarding the activities of users accessing a site, and may also contain a unique identification code that allows to keep track of navigation within the site itself for statistical or advertising purposes. While browsing a site, users may also receive on their computer or mobile device cookies from sites or web servers other than the one they are visiting (so-called "third party" cookies). Some operations could not be performed without the use of cookies, which in some cases are therefore technically necessary for the very operation of the site.
There are various types of cookies, depending on their characteristics and functions, and these may remain in the user's computer or mobile device for different periods of time: so-called session cookies, which are automatically deleted when the browser is closed; so-called persistent cookies, which remain on the user’s device until a set deadline.
Under current Italian law, the use of cookies does not always require the express consent of the user. In particular, such consent is not required for "technical cookies", i.e. those used for the sole purpose of transmitting a communication over an electronic communication network, or the ones that are strictly necessary to provide a service explicitly requested by the user. In other words, these cookies are essential to operate the site or necessary to perform activities requested by the user.
Among technical cookies, which do not require express consent for their use, the Italian Personal Data Protection Authority (see Measure Identifying simplified procedures for information and for obtaining consent for the use of cookies of 8 May 2014, hereinafter only "Measure") also includes:
• “analytics cookies” directly used by the operator of the website to collect aggregated information on the number of visitors and their behaviour on the website itself,
• navigation or session cookies (for authentication)
• functional cookies, that allow visitors to choose some selected options (for instance, navigation language, selected products for purchase) in order to improve their experience.
On the contrary, prior consent is required from the user for “profiling cookies”, i.e. those aimed at creating user profiles and used to send advertising messages in line with the preferences expressed when navigating the web.
The website uses the following cookies, that can be turned off, except for third party cookies, for which you must refer directly to the related procedures of turning on and off the respective cookies, indicated on links:
• technical navigation or session cookies, strictly necessary for the website functioning or to enable users to access content and services they requested.
• analytics cookies, which allow to understand how users navigate the website. No information on user identity or personal data is collected with these cookies. Information is processed in aggregated and anonymous form.
• functional cookies, used to enable specific functions of the website and some selected options (for instance, navigation language, selected products for purchase) in order to improve the service provided.
• profiling cookies used in order to send advertising messages in line with the preferences expressed by the user when navigating the web.
WARNING: by disabling technical and/or functional cookies the website or some services might not be accessible or specific functions might not be available or not properly function and you might have to edit or manually insert some information or preferences on every visit.
• third party cookies, i.e. cookies from websites or web servers other than ours, used for the purposes of these third parties, including profiling cookies. Please note that these third parties, listed below with the relevant links to the privacy policy, are independent data controllers of the data collected through the cookies they serve, so you must refer to their policies for processing personal data, information and consent forms (turn the respective cookies on and off), as specified in the mentioned measure. For the sake of completeness, it should also be noted that Medicus Mundi Italia Onlus NGO does its utmost to track cookies on its website. These are regularly updated in the following table, where, in the spirit of transparency, we describe the cookies we directly send and their purpose. With regard to third parties who send cookies through our Site, we provide the following links to their privacy policy: as already stated, we delegate to these third parties the responsibility to provide the information and collect the consent of users, as required by the Measure. This responsibility applies not only to cookies that third parties send directly, but also to any additional cookies that are sent through our Site as a result of the services used by those third parties. With regard to these cookies sent by service providers of the aforementioned third parties, Medicus Mundi Italia Onlus NGO has no control and does not know the characteristics or the purpose.
Here the links to the information on third party cookies: 

Google
Facebook

3. Purpose of processing
The processing we intend to operate, under your specific consent where necessary, has the following purpose:
a. allow to navigate and consult the Medicus Mundi Italy Onlus NGO website.
b. answer to requests for assistance or information we will receive via email, phone or chat on the “Contact us” page of our website or via dedicated forms on our website.
c. comply with legal, accounting and fiscal requirements.
d. conduct direct email marketing activities, unless you have opposed this treatment initially or in following communications, in order to pursue Medicus Mundi Italia Onlus NGO valid right to promote products or services you might be reasonably interested
e. conduct studies, researches and market statistics; send you advertising or informational material, commercial information or surveys to improve our service (“customer satisfaction”) via email or SMS and/or phone.

4. Legal base and mandatory or optional nature of the processing
The legal base for Personal Data processing for the purposes described in section 3 is the execution of a contractual obligation as well as the vested interest. The processing in section 3 (d), carried out for marketing purposes is applied in accordance to consent.

5. Personal Data recipients
Your Personal Data can be shared, for the above purposes of section 3, with:
a. subjects that typically act as responsible for the processing namely: i) people, businesses or professional practices providing accounting, administrative, legal, fiscal or debt collection assistance and consulting to Medicus Mundi Italy Onlus NGO regarding the provision of services.

6. Personal data transfer
Your personal data will not be transferred outside of the European Union under any circumstance.

7. Data storage
The Personal Data processed for the purposes described in section 3 will be stored for the time strictly necessary to achieve those same purposes. In any case, they will not be retained for more than 2 years after the termination of the relationship. More information about the period of data storage and the criteria used to determine this period can be requested by writing to the Data Controller.

8. Stakeholder rights
At any time you have the right to ask Medicus Mundi Italy Onlus NGO access to your Personal Data, rectification or deletion of the same, or to oppose their processing in the cases provided for in Article 20 of the Regulation; you have the right to request the limitation of treatment in the cases provided for in art. 18 of the Regulation, and to obtain in a concise, commonly used and portable format, ie readable by automatic devices, the data concerning you (portability), in the cases provided for in art. 20 of the Regulation.
In any case, if you believe that the processing of your data is against the legislation in force, you always have the right to lodge a complaint with the competent supervisory authority (Authority for the Protection of Personal Data), pursuant to art. 77 of the Regulation.

9. Amendments
This privacy policy is in force from 25 May 2018. Medicus Mundi Italy Onlus NGO reserves the right to amend or simply update the content, partially or completely, also due to changes in the applicable regulation. If the amendments to this Policy concern substantial changes in processing or may have a significant impact on the interested parties, Medicus Mundi Italy Onlus NGO will take care of appropriately notify the interested parties.

Privacy disclosure pursuant to Article 13 of EU Regulation no. 679/2016

In accordance with the Article 13 of European Regulation 679/2016, we would like to inform you about the following:

Purpose of processing:
Your personal data, freely disclosed and acquired through the activities carried out by Medicus Mundi Italy Onlus NGO will be processed in a lawful and fair way for the following purposes:
- administrative-accounting, in regard to relationship with members, and/or pertaining to donations;
- other purposes related to promotion and information, and newsletters.
The data processed (which may be of a common, identifying, sensitive or judicial nature) are updated, relevant, complete and not used for any other purpose than the ones listed above, for which they are collected and subsequently processed.

Processing method:
Your data will be processed, in compliance with the necessary security and confidentiality measures, through the following methods: data collection from the subject; data collected and recorded for specific, explicit and legitimate purposes and used in further processing operations in compliance with those purposes; data processing carried out with the help of electronic and automated tools (data collection via computer, directly from the data subject).

Legal base of processing:
The legal base for your Personal Data processing relies on the contract, on the proposal or offer we present to you or vice versa. On your request for information or offers on our products or services.

Legitimate Interests pursued by the Data Controller
The legitimate interests pursued by the Data Controller in the processing of data are given by having to respect and honour the signed contractual obligations between the parties or respect their requests. In compliance with art. 6, the lawfulness of the processing is based on the manifestly expressed consent of the data subject, documented in writing.

Compulsory or optional nature of data provision and consequences of a refusal to respond:
The nature of providing administrative and accounting data is mandatory to allow the Data Controller to provide the requested services. In case of refusal, it will therefore be impossible to proceed with the relationship and the Controller will not be able to fulfil the contractual obligations.
Providing data for advertising and information purposes is not mandatory and derives from the explicit consent that may be expressed.

Data sharing with third parties:
Your personal data will be processed by the Data Controller, by the Data Processors appointed by them and by authorized, designated people. Those data may be communicated to institutional bodies upon request.
Following inspections or checks (if requested), your data may be shared with all inspection bodies responsible for checking and controlling the regular implementation of legal obligations.
Your data may also be communicated to companies / professional accounting, administrative, fiscal, legal, tax and financial practices that assist, consult or collaborate with the Data Controller; to public authorities to perform their institutional functions within the limits established by law or regulations, and to third party service providers to whom the communication is necessary for implementing the services covered by the contract. Your personal data will not be disclosed in any way.

Storage time:
Your personal data will be stored for 10 (ten) years after the termination of the relationship or until the commercial purposes will be met.

Viability of an automated decisional process:
There is no automated decisional process.

Intention of the Data Controller:
The Data Controller will not share your personal data to any third-party country or any international organization.

Data Controller and Processor:
The Data Controller is Medicus Mundi Italy Onlus NGO, in the person of the Legal Representative.
You can contact the Data Controller at the following email address: info@medicusmundi.it
Data subjects can exercise their rights guaranteed in the Article 15, of which we quote the whole text, at any time.

Art. 15 Regulation EU 679/2016 – Right of access by the data subject
The data subject shall have the right to obtain from the controller confirmation as to whether or not personal data concerning him or her are being processed, and, where that is the case, access to the personal data and the following information:

(a) the purposes of the processing;
(b) the categories of personal data concerned;
(c) the recipients or categories of recipient to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations;
(d) where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;
(e) the existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning the data subject or to object to such processing;
(f) the right to lodge a complaint with a supervisory authority;
(g) where the personal data are not collected from the data subject, any available information as to their source;
(h) the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

2. Where personal data are transferred to a third country or to an international organisation, the data subject shall have the right to be informed of the appropriate safeguards pursuant to Article 46 relating to the transfer.

3. The controller shall provide a copy of the personal data undergoing processing. For any further copies requested by the data subject, the controller may charge a reasonable fee based on administrative costs. Where the data subject makes the request by electronic means, and unless otherwise requested by the data subject, the information shall be provided in a commonly used electronic form.

4. The right to obtain a copy referred to in paragraph 3 shall not adversely affect the rights and freedoms of others.

pdfDownload the sensitive data communication form

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